GDPR – General Data Protection Regulation

This privacy notice is issued to comply with the General Data Protection Regulation and any other legislation that applies to data protection. In order to communicate with supporters/subscribers of FreeBar by email, one designated person (currently Ashley Allen at Hardwicke Chambers) holds the names and e-mail addresses of its supporters/subscribers which are supplied by the supporters/subscribers by e-mail, by hard copy lists from events or submitted via the website.

The lawful basis for this data processing is the ‘legitimate interests’ of FreeBar. This data will be processed for as long as an individual is a supporter/subscriber of FreeBar. All information (updated as appropriate) will be kept throughout an individual’s time as a supporter/subscriber and deleted upon request or within 365 days of an e-mail being returned as undeliverable
.

Freebar communicates with supporters/subscribers through Microsoft Outlook, other email programs and MailChimp® using two e-mail distribution lists:

  • A distribution list for organisers who are happy to be publicly identified as such (the “organisers’ list”). E-mails to these subscribers will usually be sent using ‘To.’ / in open format and may be sent using any email program used by someone on the organisers’ list.
  • A distribution list for those who don’t wish to be on the organisers’ distribution list but nevertheless wish to be kept appraised of events (the “events list”). E-mails to these individuals are always sent by ‘blind carbon copy’, using Microsoft Outlook and MailChimp®.

No information will be released to any other FreeBar participant without the prior written approval of the supporter/subscriber concerned.

Authorisation

FreeBar treats all personal information with the utmost confidentiality and with appropriate levels of security. By providing your name and e-mail address to FreeBar and requesting to be added to either the organisers’ list or the events list, you agree to the use of your personal information for the respective purposes outlined above.

FreeBar does not sell, trade or otherwise transfer information about those on the organisers’ list or the events’ list to third parties. All e-mails to the events list are sent from FreeBar. All e-mails to the organisers’ list are sent by other individuals on the organisers’ list.

Accessing your personal data

Under the General Data Protection Regulation 2018 (GDPR) supporters/subscribers have the right to make a subject access request for a copy of the information FreeBar holds on them or to have their information updated or deleted. All such requests should be sent to Ashley Allen: Ashley.Allen@hardwicke.co.uk

Supporters/subscribers have the right to complain to the Information Commissioners Office if they think there is a problem with the way their data is being handled by FreeBar.

For any questions or concerns with the terms of this notice, please contact Brie Stevens-Hoare QC: brie@hardwicke.co.uk

Cookies

Cookies are small pieces of data which are stored for you on your computer by your web browser or device by websites, apps, online media, and advertisements. They are used to improve your online experience by almost every website. If you do not know what cookies are, or how to control or delete them, detailed guidance can be found by visiting www.aboutcookies.org.

We aim to keep cookies to a minimum, and we only use the following cookies:

Google Analytics: these cookies are called __utma __utmb __utmc and __utmz.

Google reCaptcha: to prevent spam comments or vulnerabilities on our website.

Security software: to monitor website activity to ensure no breach in security or availability of this website.

We use Google Analytics cookies to understand how our website is being used in order to improve the user experience. All information is collected in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they have visited. More information on how to reject or delete these cookies can be found at: www.google.com/intl/en/policies/privacy.

If you are not happy with the cookies that we use, you should either not use this website, or you should delete cookies after having visited the site. Alternatively, you should browse this website using your browser’s anonymous usage setting (called “Incognito” in Chrome, “InPrivate” for Internet Explorer, “Private Browsing” in Firefox and Safari etc).

We will occasionally update our Privacy Notice.

When we make significant changes, we will notify you of these directly if possible. We will also publish the updated Privacy Notice on our website.


This page was last updated on: 7th February 2019